How to deliver quality customer service

August 20, 2015

Delivering Quality Customer Service

quality customer serviceEvery business has a basic obligation to provide customers with quality goods or services. That is, quality in the sense of delivering on a promise to a customer.

It is the responsibility of a business to ensure they are not selling shoddy or unsafe products or services. However, whilst they would like every customer to be fully satisfied with their products or services, the reality is that sooner or later every business is going to have some unhappy customers.

It is sometimes easy to dismiss unhappy customer as chronic complainers. Try to think of any complaint or question as an opportunity to improve products, services, and/or performance.

By developing customer feedback and complaint-handling procedure, businesses can turn negative situations into opportunities and build customer for life. In any feedback program, incorporate some or all of the following principles:

 

Acknowledge

As an initial step acknowledge customer concerns. Regardless of how a problem has arisen, simple recognition of a concern will make the resolution process far more effective.

 

Apologise

Saying “sorry” to customers is an important first step in letting them know their problem is taken seriously and will be dealt with.

 

Do not blame the customer

When the customer is blamed they often view it as a personal attack. Misunderstanding can occur due to a business creating false expectations in the minds of their customer.

 

Admit your errors and solve the problem

Every business makes mistakes. Be determined to get to the root of the problem, make it better for the customer, and prevent the problem occurring ‘again.

 

Don’t use the “company policy” excuse

No phrase is more dismissive than “it is the company’s policy.” It makes the customer feel powerless and intimidated. The first step in any resolution is to ensure that customers feel they are on equal ground.

 

Empower employees to solve problems

When businesses do this they generally find they have happier staff, and save customers a bureaucratic nightmare.

 

Encourage feedback

Make it easy for customers to give feedback about how they feel. Providing feedback cards allow customers to rate products or services of a business. It also gives them a chance to provide positive feedback.

 

Do not win the battle and lose the war

Trying to save a few dollars but losing a customer is penny wise and pound foolish.

There may be a small percentage of a business, but the majority will be loyal if they know the problem will be fixed.

 

Talk with our marketing adviser at Leenane Templeton to help with your customer service.  Call 02 4926 2300.

 

 

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